Bigen - Online & Cloud Accounting Services

Especia is one of the leading Outsourced Bookkeeping services and accounting services firm in Delhi NCR. Since 2010. We are continuously helping Start-ups, Small and Medium Enterprises (SMEs) in managing books of accounts in offline software like Tally, busy or similar software. These are desktop-based software. We have been preparing books efficiently and all compliances are done comfortably.

But, now business environment has changed and business owner and CEO are expecting some cloud based solution where they can review financial key data on real time basis and can make decisions according. Based on our experience and lot of feedback from clients, we observed some pain areas.

Following are some points or issues raised by entrepreneurs for modern accounting need:

• Generally, CAs do accounting at uncertain period from Quarter to Year & that’s of no use for any decision making except for Audit & Taxes. Do you know your books can guide you a lot about your business? Say your margins, Trends, Pendency, Comparisons, Growth Statistics, and Cash-flows. But that can be solved if we close our books every month that gives more Confidence & reliability on books for Better decision making.
• Are you still going to CA Firms Office for all reconciliations & data finalization? Come on, It’s 2020. Let’s take you to our seamless cloud meeting solutions over Microsoft Platform and close all reconciliations in 15 mins.
• Manual or Automated?

1. Payroll Processing
2. Employees reimbursements & claims
3. Vendor Payments by cheque or even online (That’s also the old way)
4. Follow-up with Customers

• No Cash-flow Data, No Monthly reports like P&L, Cash-flow and Aging schedules, No Access to accounting software for review with High cost & headache of In-house accountants. Switch to your Virtual Accounting team with us.

Introduction of Bigen Accounitng:

At Especia, we always adapt to and adopt new technologies in finance and accounts operation based on the business demand and give real value to clients. In 2020, we launched our new product “BIGEN” that is mix of world class technology and expert accountants just like cab aggregators companies (OLA, UBER) have Perfect Humans so called Drivers along with World Class technological experience. We call ourselves Uber for Book-keeping in India.

In this product, we are providing online accounting services for small business, Online bookkeeping services, Quickbooks accounting services and Cloud accounting services to improve processes and become more competitive.

We have online solutions for accounts payable processes outsourcing (Procure to Pay), accounts receivable processes outsourcing (Record to Report), Invoice to Cash, Bank reconciliations, month-end/year-end closing, management reporting (MIS) and more.

Here are some of the Core features of the Bigen Accounting Outsource:

• Channel Based communication for ease
• Document Sharing via all modes
• Collaborate live in real time
• Automated Banking
• Roles based users & approval matrix
• Work flow automation for all recurring tasks
• Accessible via all devices
• Account Payables in click of a button
• Straight Forward pricing, No surprises
• Live Dashboard for Business Performance & KPIs
• And a lot more to smoothen your finance & accounts function

What we do:

We have automated solutions for virtual accounting services and Bookkeeping Outsourcing services by using some of the Best Technologies including Zoho, Quickbooks, Tally & a few other accounting software which includes:

• Online Accounting and Bookkeeping services company
• accounts payable processes outsourcing (Procure to Pay)
• accounts receivable processes outsourcing (Record to Report)
• Bank reconciliations,
• Month-end/year-end closing,
• Compliances
• Payroll Processes (Hire to Retire)
• Employee Reimbursement
• Management Reporting (MIS) & Performance Review
• Dedicated teams for Accounting, Bookkeeping & CFO Services for Startup including a focus on Tech Startups

Core Services:

Bookkeeping & Accounting

• Online accounting services
• Accounts payable processes outsourcing (Procure to Pay)
• Accounts receivable processes outsourcing (Record to Report)
• Bank reconciliations,
• Payroll Processes (Hire to Retire)
• Employee Reimbursement

Compliance Services

• TDS Compliance
• ESI PF filing
• GST Return
• GST Annual Return
• Income Tax Return (Individual)
• Income Tax Return (Firm)
• RBI Compliance

Finance Controller Services

• Monthly and Year end closing
• Preparation of Annual Account
• Coordination with Auditor
• CFO level support
• Participate in strategic decision
• Finance restructuring
• Books review and reporting

Financial Analysis and MIS Reporting

• Budget and Forecast
• Cash flow management
• Balance Sheet
• Key Performance Indicator
• Financial Analysis
• Accounts Payable and Receivable Aging
• Compliance report

Technology used to automate Accounting services:

We use world’s secured tools and accounting software, including industry-specific systems. Our technology expertise and staff training facilities allow us to adopt new technologies and deliver with new software within very short time frames. Some of the major software packages we use include:

Data Security:

Security of information is of supreme importance to us. In Especia, we can assure you that your business most critical information is maintained in a secure environment. For this reason we work to best-practice frameworks, having both secure facilities and systems.

Quality Certificates:

1. ISO 9001 quality management certificate
2. ISO 27001 Information Security Management certificate

Security System includes:

• 24/7 building security at outside and at office entrances
• Clear desk policies
• Biometric attendance systems
• Magnetic door locking mechanisms at office entrances
• CCTV surveillance at all entry points and key operational areas
• Highly secure File Transfer Protocol (FTP) server
• Secure, remote servers with backed-up data
• Anti-virus / malware software server protection
• Removable storage devices are blocked at workstations
• restricted internet sites such as email
• Transfer of important data is in encrypted for

Benefits of Outsourcing:

Growth without overhead: grow your business without increase of facilities, more computers, compliance cost, recruitment cost.

Reduction of Finance operational cost: you can save by 20–30% in finance operation cost by outsourcing finance function with fixed fees structure.

Increase bandwidth: Business owner is free from most critical task and he is getting financial insights of business resulting increase of band width by 30–40%.

Scalability: focus on more clients by offering competitive price as bottom line has improved.

Personalised Financial Reporting:

Management and accounting reports as per business need.

Every business is different and different reporting requirements. We offer up to date accounting reports as per business need to the management so that management is aware of upcoming budgeting and financial issues. This helps business owner to take the smart, strategic decisions that ensure future success.

To perform this specific reporting requirement, we sit with accountant and management one to one and understand the areas of concern which must be highlighted. We identify format of reports, Key performance indicator, frequency of reporting and others.

Types of reports in our basket:

• Balance Sheet
• Profit and Loss Statement — Month
• Profit and Loss Statement — YTD
• Profit and Loss Statement by Cost centre — Month
• Profit and Loss Statement by Cost centre– YTD
• Cash Flow Statement (Weekly)
• Cash Flow Statement (Monthly)
• Key performance Indicator (KPI) Live Review
• Accounts Receivable Aging
• Accounts Payable Aging
• Compliance report
• Live Dashboards
• Sales Comparison Report
• Expenses Comparison Report
• We have a complete range of reports plus there is an option to customize your reports based on your requirements, Industry & your thought process.

Glimpse of a Few Samples KPI, Dashboards & Reporting:

Sample Dashboard 1:

Sample Dashboard 2:

Sample Dashboard 3 with Target Goal Strategy:

If you are looking for or have any questions related to any Online Accounting or Bookkeeping services in Noida, Delhi, Gurgaon, NCR or any other regions in India, Or have questions on Why Online Accounting is the future then You can read our few blogs:

• Choosing the best online accounting services for a Startup and small and medium (SME) business
• 10 Ways to Automate Your Business Finance and Cloud Accounting Systems
• 4 Big Reasons why a Software should manage your Employees Expenses
• or simply just write to us at accounts@especia.co.in.